Open Position: Finance & Office Assistant
24 hours per week - up to 40 hours per week when needed
Full Wage Range: $21.90 - $27.61 per hour
Hiring Range: $21.90 to $24.52 per hour DOQ
Benefits include: Subsidized medical insurance for the employee. Optional dental, vision, and medical coverage for dependents. Washington State retirement pension is applicable, plan choices vary. County-paid benefits such as life insurance, long-term disability, Employee Assistance Program, and 12 Company-paid holidays. Pend Oreille County offers a wide range of optional benefits, we are sure that there is a plan to suit your needs.
JOB SUMMARY: This position will primarily be focused on financial management, in include preparing vouchers for payment and invoices for billing; tracking project expenditures and revenue collection; preparing reports to communicate the financial balance of projects and overall Weed Board budget; collecting and inputting programmatic data and pulling reports to track project progress, and collecting and submitting staff payroll & travel vouchers among other financial tasks. Other duties will include assisting wit organizing Weed Board meetings, answering phones, assisting with educational events and other general office tasks.
Essential Job Functions:
- Financial Management:
- Handle accounting, payroll, audits, and budget drafts.
- Track and manage grant and program revenue, expenditures, timelines, and in-kind contributions.
- Public Interaction & Education:
- Respond to public inquiries about weed control methods and legal requirements.
- Use approved materials for herbicide recommendations.
- Policy & Database Management:
- Maintain and update Weed Board procedures and policies.
- Enter data into the Weed Base database, prepare inspection notices, and ensure accurate tracking of control projects and legal documentation.
- Regulatory Compliance:
- Ensure adherence to RCW 17.10 and Weed Control Board policies.
- Enforce regulations when contacting landowners, inspecting properties, and handling enforcement steps.
- Special Projects & Reporting:
- Assist with special projects like the Annual Report and educational programs.
- Office Administration:
- Perform tasks such as answering phones, ordering supplies, auditing timesheets, drafting correspondence, and organizing Board meetings.
- Other Duties:
- Perform additional tasks as assigned by the Coordinator.
- Follow all County policies and procedures.
Minimum Qualifications:
- Education & Experience:
- Associate degree with 2 years of experience, or 5 years of experience in accounting or a related field (grant management preferred).
- Additional training in weed or plant sciences, agriculture, ecology, or entomology is preferred.
- Skills:
- Proficient in English (reading, writing, speaking).
- Advanced computer skills, including Microsoft Office and accounting software; GIS experience is a plus.
- Ability to work independently with minimal supervision.
- Licenses & Certifications:
- Preference for a Washington State Department of Agriculture Public Pesticide Operator’s license with relevant endorsements (not required).
- Other Requirements:
- Pass background and driving record checks.
Working Conditions:
- Primarily office-based with periods of standing, sitting, and kneeling.
- Ability to lift and carry up to 50 pounds.
- Some fieldwork may involve navigating uneven terrain while carrying equipment.
Pend Oreille County is a great place to live, work, and play!
Pend Oreille Country is located in Northeastern Washington, on the border of Northern Idaho and Canada, with Newport, Washington being the County seat. We are just miles from major cities such as Spokane, Washington and Coeur d’Alene, Idaho. We offer rural living, fantastic recreational opportunities, and beautiful scenery.
**If you are having difficulties with the online application submission, you can call our office or submit a resume and cover letter to hr [at] pendoreille.org (hr[at]pendoreille[dot]org) **